Digital Document Vault
Every Manual, Invoice and Certificate on the Asset
Attach the paperwork to the asset itself, and search inside scanned documents by keyword.
The warranty card is in a drawer, the invoice is with accounts, and the calibration certificate is with whoever last handled the machine. The vault puts all of it on the asset record instead.
Scanned documents are read by text recognition, so searching a serial number or a vendor GST number finds the page it appears on. There is no storage limit per asset.
What You Get
The four things this module handles for you day to day.
Search Inside Scans
Text recognition reads scanned invoices and certificates, so keywords actually find them.
Encrypted at Rest
Purchase files and technical drawings are stored encrypted, not sitting in a shared folder.
Manuals Kept Current
Hold the latest operating and safety instructions where the technician will look for them.
Share Links That Expire
Give an outside auditor read-only access to a folder for a set period, then it closes itself.
How an Asset Moves Through the System
The same eight steps, whatever the asset is.
Documented APIs
Read and write asset data from your ERP, CRM or in-house tools.
Single Sign-On
Azure AD, Okta, Google Workspace and SAML. Government users can use Parichay.
Access Control
Permissions by site, department, cost centre or asset category.
Audit Logging
Every action recorded with the user and timestamp, and cannot be edited after.
Mobile Apps
Android and iOS apps that keep working with no network and sync later.
Where It Runs
Our cloud, your private cloud, or your own servers on site.
Q.Is there a limit on how much we can upload?
No per-asset limit. Storage grows with your account, and large files such as engineering drawings or medical scans are handled normally.
Other Modules You Might Add
Asset Registry
Give every asset a unique tag and one record, across every plant, office and site you run.
Asset Lifecycle Management
Follow one asset through all eight stages, with approvals and finance entries handled along the way.
Procurement & Goods Receipt
Goods received today are tagged today, with warranty dates and vendor terms already attached.