Plant and Tools That Walk Off Site Between Projects
Outdoor-rated tags that survive weather, mud and knocks.
Site huts rarely have signal, so scans queue and sync later.
Releasing and receiving sites both sign on a phone.
Off-hire dates sit on the record alongside owned kit.
1. The Problem
A site closes on Friday and the plant is meant to reach the next job on Monday. Most of it does. What arrives is rarely checked against what left, because the person loading the lorry and the person unloading it are not the same person and neither is keeping a list.
Small tools go into vans and stay there. A generator gets lent to a subcontractor as a favour and nobody writes it down. None of this is theft on any scale - the records simply do not survive the move, and by the third site nobody can reconstruct them.
Hired plant is worse, because it costs money while it sits. Kit stays on hire long after the job that needed it has finished, and the first anyone notices is the invoice. Off-hire dates live in an email thread rather than against the machine.
When the auditor asks for the asset schedule, finance produces a spreadsheet that was last accurate two projects ago. It carries items that were scrapped, misses items still earning, and nobody on site recognises it.
2. How ASTITVAAMS Handles It
Tag the plant, make every move a signed handover, and keep hired kit visible next to owned kit.
Tags That Survive a Site
Outdoor-rated QR or RFID tags go on plant, tools and attachments. Scanning works from a phone, so no separate hardware has to travel with the crew.
Every Move Is Signed
A transfer needs a signature from the site releasing the item and the site receiving it, with the time recorded. A move that only half happened is visible immediately.
Works Without Signal
Site huts and basements rarely have a connection. Scans, transfers and photographs are held on the device and sync when the phone finds a network.
Hired Kit Sits Alongside Owned
Hired items carry their off-hire date and rate on the same record. Anything idle past its useful date shows on the dashboard rather than on the invoice.
Tag the plant, sign every handover, and a machine that never arrived shows up the same week rather than at year end.
3. What Changes for You
- ✓Losses surface in days: A transfer with no matching receipt is an exception on the dashboard, not a discovery during the annual count.
- ✓Off-hire stops slipping: Hire that has outlived the job is flagged before the next invoice rather than after it.
- ✓One schedule, not two: The register the site team scans against is the one finance exports for the auditor, so the two stop disagreeing.
Take This Away
A checklist for tagging plant that moves between sites - what to record at each handover, and how to keep hired and owned kit on one register.